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Most Useful Microsoft Word Shortcut Keys

Microsoft Word Shortcut Key  


  • Ctrl+W. Close the active window / document.
  • Ctrl+Z.  Undo an action.
  • Ctrl+Y. Redo the last action or repeat an action.
  • Ctrl+S. Save a document.
  • Ctrl+P. Print a document.
  • Ctrl+K. Insert a hyperlink.
  • Alt+Left. Arrow Go back one page.
  • Alt+Right. Arrow Go forward one page.
  • Ctrl+C. Copy selected text or graphics to the Office Clipboard.
  • Ctrl+V. Paste the most recent addition to the Office Clipboard.
  • Ctrl+Shift+A. Format all letters as capitals.
  • Ctrl+B. Applies or removes bold formatting.
  • Ctrl+I. Applies or removes italic formatting.
  • Ctrl+=. Apply subscript formatting (automatic spacing).
  • Alt, F, A. Save As.
  • Alt, S, T, I. Insert Table of Contents.
  • Alt, S, T, R. Remove Table of Contents.
  • Alt, W, F. Full Screen Reading – View > Document Views > Full Screen Reading.
  • Alt, W, R. Ruler. View > Show/Hide > Ruler.
  • Alt, F, X. Exit Word.




To use Backstage view, open the File page.
ALT+F


To use themes, colors, and effects, such as page borders, open the Design tab.


ALT+G


To use common formatting commands, paragraph styles, or to use the Find tool. open Home tab.

ALT+H


To manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab .

ALT+M
 
To insert tables, pictures and shapes, headers, or text boxes, open Insert tab.

 ALT+N
 
To work with page margins, page orientation, indentation, and spacing, open Layout tab.
 ALT+P
 To type a search term for Help content, open "Tell me" box on ribbon.


ALT+Q, then enter the search term

To use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab.
ALT+R


To add a table of contents, footnotes, or a table of citations, open the References tab.
ALT+S

To choose a document view or mode, such as Read Mode or Outline view, open the View tab. You can also set Zoom magnification and manage multiple windows of documents.
ALT+W


 

Select the active tab of the ribbon and activate the access keys.

ALT or F10. Use access keys or arrow keys to move to a different tab.
 

Move the focus to commands on the ribbon.


 TAB or SHIFT+TAB


Move the focus to each command on the ribbon, forward or backward, respectively.
TAB or SHIFT+TAB


Move down, up, left, or right, respectively, among the items on the ribbon.
DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT ARROW

Expand or collapse the ribbon.
CTRL+F1


Display the shortcut menu for a selected item.
SHIFT+F10

Move the focus to a different pane of the window, such as the Format Picture pane, the Grammar pane, or the Selection pane .
F6


Activate a selected command or control on the ribbon.
SPACEBAR or ENTER


Open a selected menu or gallery on the ribbon.
SPACEBAR or ENTER



Create a new document.           CTRL+N

Open a document.                    CTRL+O

Close a document.                    CTRL+W

Split the document window.      ALT+CTRL+S
 
Remove the document window split.    ALT+SHIFT+C or ALT+CTRL+S

 Save a document.                          CTRL+S




Insert a hyperlink.                       CTRL+K

Go back one page.                ALT+LEFT ARROW

Go forward one page.             ALT+RIGHT ARROW

Refresh.                                          F9













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